5725 West Amarillo Blvd Amarillo, TX 79106  (806) 379-8800

Job Postings

Administrative Assistant – Amarillo Hispanic Chamber of Commerce

The administrative assistant works under the guidance of the Executive Director and Board of Directors to accomplish the core mission of the organization. This position combines executive level organizational support program development and hands-on program implementation in the field. The primary goal of the administrative assistant is to support the Executive Director by maintaining all chamber office responsibilities, answer calls, coordinate meetings, respond to inquiries, maintain records and perform other administrative duties as assigned. The administrative assistant will manage the schedule of the Executive Director by updating the calendar with meetings, reminders, conferences, Hora Sociales, Ribbon Cuttings and various appointments.

Position Responsibilities:

  • Provide support for the Executive Director and the Board of Directors as requested through the Executive Director
  • Create publication and design of a weekly e-newsletter distributed to all members
  • Knowledge of all social media platforms and marketing
  • Complete all office duties as needed, which includes organizing, filing and preparing for Board meetings
  • Assist with membership recruitment
  • Must be willing and able to participate and volunteer in other community organizations as a representative of the AHCC willing to have a flexible schedule (able to attend committee meetings)
  • Place orders to vendor for Events, Hora Sociales and/or Ribbon Cutting
  • Perform day to day administrative tasks
    – Answer calls
    – Greet visitors
    – Send and deliver mail, email, voicemail both external and interoffice
    – Coordinate and set up meetings, order lunch if needed
    – Order office supplies and maintain appropriate levels of inventory
  • Maintain absolute confidentiality about all sensitive details obtained by virtue of the position

Knowledge, Skills and requirements:

  • Bilingual and fluent in Spanish language is preferred
  • Must have an Associate’s degree from an accredited school in the area of business or community development or marketing (Any combination of experience and/or education will be considered)
  • Must be able to dress professionally and behave professional at all times as they are a representative of the AHCC
  • Proficient in Microsoft Office programs including Outlook, Excel, PowerPoint and Word
  • Highly detail-oriented, multi-tasking skills and great customer service skills in person and phone skills is a must
  • Strong verbal and written communication skills
  • One who can think outside the box to offer new ideas, concepts, solution etc.
  • Exceptional people skills with the ability to interact with executive of all levels
  • Time management skills with the ability to achieve deadlines
  • Ability to function as a team but able to work with little or no supervision